Our corporate clients are law firms, private equity and venture funds, family offices, executive search practices, healthcare systems, construction and engineering firms, and technology companies across Seattle, Bellevue, Redmond, and the Eastside. Some book two rides a week. Some run forty-vehicle conference programs. Both get the same chauffeurs and the same standard.
What changes with an account is the administrative overhead. Your assistants stop expensing individual rides. Your finance team stops chasing receipts. Every trip carries a cost center, a matter number, or a PO from the moment it's booked, and at month end it arrives as one itemized statement your AP system can actually process.
Accounts are subject to business credit approval. We'll be direct about that throughout this page — approval isn't guaranteed, an account isn't automatically cheaper, and if your volume doesn't justify one, we'd rather tell you than sign you up.
Late-model black sedans and SUVs, hourly or point-to-point. The standing 7:40am pickup, the client lunch across the lake, the board member who won't drive in Seattle traffic. Same chauffeur assigned wherever scheduling allows.
Six to fourteen stops, Seattle ↔ Bellevue ↔ Redmond ↔ Portland, run against a printed schedule with a dispatch coordinator monitoring the whole day.
Tarmac-side and terminal pickups at Signature, Modern Aviation, and Clay Lacy at Boeing Field, plus private terminals at Sea-Tac. Chauffeurs coordinate directly with your flight crew.
Real-time flight tracking with automatic dispatch adjustment for delays, baggage-claim meet-and-greet with a name board, and curbside coordination when your traveler would rather skip the walk. Boeing Field (BFI) and Paine Field (PAE) covered on the same terms.
Sprinter vans and mini coaches for team offsites, Woodinville outings, and continuous loop shuttles between hotel, venue, and office.
Multi-day, multi-vehicle transportation with an on-site coordinator, staged arrivals, and a manifest your event team can actually read.
No account, no paperwork. Book online or by phone, pay per trip on a company card, receipt emailed at drop-off. For most companies booking occasionally, this is genuinely the better option.
The standard program. Approved credit terms, one monthly statement, and every trip coded to your chart of accounts before it's ever dispatched.
For organizations where ground transportation is a managed spend category with a policy, an owner, and a quarterly review.
Statements close on the last calendar day of the month and are issued within three business days to your designated AP contact. Every line carries the traveler, the route, the reference number, and the code your booker entered at reservation.
Wait time, additional stops, tolls, and parking appear as separate labeled lines rather than being folded silently into the base fare — you can see exactly what changed and why.
Gratuity is handled at the account level. Most clients pre-authorize a standard percentage so chauffeurs are never tipped in the car; some prefer it excluded entirely and handled by the traveler. Either way, it's a decision you make once at onboarding, not a per-ride negotiation.
Sample Client, LLP
Attn: Accounts Payable
1201 Third Avenue, Suite 2200
Seattle, WA 98101
Assigned at onboarding
Direct line & email
Mon–Fri, plus 24/7 dispatch
(206) 512-8766
Seattle Limo Service
ACH · Wire · Check · Card
info@seattleairportlimo.com
Reference STMT number
| Date | Traveler | Service | Cost center | Amount |
|---|---|---|---|---|
| Jun 03 SLS-48217 |
M. Ortega | SEA arrival → Bellevue, meet & greet, exec sedan | 4100 · Legal | 168.00 |
| Jun 05 SLS-48294 |
Team (4) | Roadshow — 6 stops, Seattle / Bellevue, exec SUV, 8 hrs | 2200 · Investor Rel. | 1,240.00 |
| Jun 09 SLS-48331 |
R. Chandra | BFI FBO (Signature) → Downtown, tarmac-side pickup | 2200 · Investor Rel. | 195.00 |
| Jun 12 SLS-48402 |
K. Whitfield | Hourly as-directed, 4 hrs — client entertainment | 3050 · Sales | 620.00 |
| Jun 15 SLS-48477 |
J. Park | Redmond → SEA departure, 04:15 pickup | 1010 · Engineering | 152.00 |
| Jun 18 SLS-48513 |
Group (14) | Sprinter — team offsite shuttle, Woodinville, round trip | 5000 · People Ops | 875.00 |
| Jun 24 SLS-48590 |
A. Delacroix | SEA arrival → Tacoma, flight delayed 40 min, no charge | 4100 · Legal | 214.00 |
| Jun 27 SLS-48644 |
Board (9) | Two exec SUVs — quarterly board meeting, 5 hrs each | 1000 · Executive | 1,060.00 |
Sample statement. Traveler names, account numbers, and amounts are illustrative. Format, coding structure, and allocation summary reflect the actual statement issued to corporate accounts.
We run a business credit review on every application. Newly formed entities, thin credit files, and businesses without trade references may be approved on prepaid terms, a deposit, or a lower initial limit — and occasionally we decline. Applying costs nothing, but it isn't a formality.
Account status and rate level are separate decisions. Rates are built from trip mix, booking lead time, vehicle requirements, and volume. Plenty of approved accounts price at or near our standard rates because their volume doesn't support anything else. We'd rather show you that on the proposal than imply savings that never appear.
Three hours on weekdays, four on weekends and holidays, for as-directed and hourly bookings. Account status doesn't waive them — the vehicle and chauffeur are committed either way. Point-to-point transfers and airport runs are not subject to a minimum.
Seattle metro, Puget Sound, the wider Pacific Northwest, Portland, and cross-border to Vancouver BC. That's the footprint we control and staff directly. If your program needs one vendor across multiple countries, a TMC or global chauffeur network is the correct answer — we'll tell you that rather than subcontract a city we can't stand behind.
We deliver structured CSV and itemized PDF statements formatted for expense import, plus per-trip receipts emailed at drop-off. What we don't have is a direct booking integration inside Concur, SAP Concur Travel, or a GDS. If in-platform booking is a hard policy requirement, we're not currently the right vendor.
Account holders move up the queue ahead of retail bookings — but priority moves you in line, it doesn't create vehicles. Prom weekends, graduation, December holidays, major conferences, and FIFA 2026 match dates genuinely sell out. Book those early regardless of tier.
Tell us your rough trip mix, monthly volume, cities, and vehicle needs. A short call or a form — no financials required at this stage.
~10 minutesA written, itemized proposal covering every service type you'll actually use, with rates held for twelve months. Nothing verbal, nothing "we'll work with you on that."
2 business daysCompleted application, W-9, trade or bank references, and your vendor onboarding packet. We return a certificate of insurance naming your company as additional insured.
2–5 business daysWe load traveler profiles, cost center codes, gratuity policy, and authorized bookers, then hand you a direct dispatch line and your account manager's number.
Same dayA phone number that skips the general queue. Live dispatch every hour of every day — including the 4am flight change and the meeting that ran two hours long. Enterprise accounts get named coordinators rather than whoever picks up.
Send a trip request in plain language — traveler, time, pickup, drop-off, cost center. Confirmation back within the hour during business hours, and a calendar invite your traveler can forward. Most EAs live in this channel.
Saved traveler profiles, stored cost center codes, and repeat-trip templates. Rebook a standing airport run in under a minute, view every reservation on the account, and pull statements without emailing anyone.
Every chauffeur who carries your travelers is a W-2 employee of the company — not a gig contractor, not rideshare overflow, not a subcontracted driver we've never met. That distinction is the whole point of a corporate ground transportation policy, and it's the first thing we can document for your vendor file.
We cover Signature Aviation, Modern Aviation, and Clay Lacy at Boeing Field (BFI), plus the private terminals at Sea-Tac (SEA) and general aviation at Paine Field (PAE). Chauffeurs coordinate directly with your flight department or crew rather than waiting on a passenger text.
Private aviation schedules move. Our dispatch monitors tail numbers and adjusts staging automatically — an aircraft arriving ninety minutes early doesn't become your assistant's problem at 6am.
Directly staffed and dispatched. Portland and Vancouver BC run as long-distance bookings with advance notice. Anything outside this footprint, we'll refer rather than subcontract.
full service area →A corporate account is a billing relationship, not a membership. Once approved, your company books rides without paying per trip. Every ride is coded to a cost center or PO, and you receive one consolidated invoice at the end of the month on Net-30 terms. Accounts also include a named account manager, saved traveler profiles, and priority placement in the dispatch queue.
No. There is no setup fee, no annual fee, and no minimum spend required to apply. That said, an account only makes practical sense at roughly ten or more trips per quarter. Below that, booking with a company card and emailed receipts is simpler for everyone, and we will tell you so rather than process an application you don't need.
A written rate proposal is returned within two business days. Credit review typically takes two to five business days after we receive your completed application, W-9, and trade or bank references. Most accounts are live inside one week. Urgent bookings can be placed on a company card while the application is processing, and qualifying trips moved onto the account once terms go live.
No. Account status and rate level are two separate things. Rates are built from your actual trip mix, booking lead time, vehicle requirements, and volume. Low-volume accounts frequently price at or near standard retail rates, and we would rather say that up front than imply savings that will not appear on your invoice. Where volume does support better pricing, it shows up in the written proposal as specific numbers, not a vague percentage.
Standard terms are Net-30 from statement date on approved credit. Statements close on the last calendar day of the month and are issued within three business days. We accept ACH, wire, check, and corporate card. Extended terms such as Net-45 are considered for enterprise-tier accounts on a case-by-case basis. Late balances may pause account privileges until cleared.
Yes. Every reservation captures a cost center, department, matter number, PO, or free-text reference field of your choosing. Your monthly statement itemizes each trip with that code and includes an allocation summary grouped by cost center, so finance can distribute the charge without reconstructing it from receipts. Required-field enforcement can be turned on so bookers can't submit a trip without a code.
Not natively. We do not have a direct GDS or Concur booking integration. What we provide is a structured CSV and itemized PDF statement formatted for expense import, plus per-trip receipts emailed to the traveler at drop-off. If native in-platform booking is a hard requirement for your travel program, we are not the right fit and we will tell you during the proposal call rather than after onboarding.
Every chauffeur is a W-2 employee. No gig contractors, no rideshare overflow. Each holds a Washington State commercial driver license, has cleared an FBI background check and DOT drug screening, and completes annual defensive-driving certification. This matters for corporate duty-of-care policies, and we can supply documentation for your vendor file on request.
Yes. We routinely complete vendor onboarding packets, supply a W-9, and issue certificates of insurance naming your company as additional insured. Vehicles carry $1.5M commercial liability coverage. We are licensed and insured and partner with fully UTC-licensed operators. Send your procurement forms and we will return them completed, typically within two business days.
We operate across the Seattle metro, Puget Sound, and the wider Pacific Northwest, including Portland and cross-border service to Vancouver BC. We are not a national or global network. If your program needs a single vendor covering New York, London, and Singapore, a travel management company or global chauffeur network is the correct answer and we will say so rather than subcontract a city we do not control and cannot stand behind.
Yes, on enterprise-tier accounts. We support multi-entity billing where each subsidiary receives its own itemized statement while the parent receives a consolidated roll-up. Separate cost-center hierarchies, billing contacts, and remit-to addresses can be configured per entity, and utilization reporting can be produced per entity or across the whole program.
Call your dispatch line, email your account desk, or edit the reservation in the portal. Sedan and SUV bookings cancel free up to four hours before pickup. Sprinters, coaches, and multi-vehicle group moves require 48 hours. Roadshows and event programs are governed by the terms in your written proposal. Flight-tracked airport pickups adjust automatically for delays at no charge.
Request a written rate proposal. Two business days, no setup fee, no obligation — and an honest answer if an account isn't worth it for your volume.